Walk & Conference

Hiking and conference

We have been leading outdoor leadership work in our mobile tent-based conference facility for more than a decade. We have worked with Walk & Talk as a meeting format for individual leadership coaching for just as long.

We now also combine these two working methods in the unique Walk & Conference concept that we offer to boards of directors, management teams and owner groups.

Walk & Conference means that we combine walking with, for example, business or operational planning or discussions to solve more difficult strategic challenges. Instead of sitting still around a covered table, we move along forest or mountain paths, occasionally stopping to rest.

We work in different ways during movement and rest and we alternate between working in large groups and discussing issues in smaller groups. Of course, we document what is said and compile our findings along the way.

Think outside the box

When we spend time in nature, our brains rest from demanding impressions and we relax. The effect is so significant that it produces medically measurable reductions in heart rate, blood pressure and muscle tension.

At the same time, leaving security and experiencing adventure sharpens all your senses and makes you more sensitive and open to your surroundings and yourself. You see, smell and hear more. Impressions and learnings become bigger and stronger.

A balanced body and brain combined with open minds provide opportunities to think outside the box and are optimal conditions for the development of your business.

All conferences are tailored to suit the challenges, wishes and skills of the leader and the group and we always suggest locations with great natural values and beautiful views. Often close to water.

We provide food, coffee and drinks. For exercises lasting several days, we can arrange overnight accommodation indoors, in a tent or even in a hammock.

Food and drink

A nice end to the day is our after work at the campfire, perhaps with bubbles, and then joint cooking and dinner. The cooking then becomes an experience in itself as everyone gathers and helps out.

During the day, we provide world-class refreshments.

We organize all food and base it on the best possible ingredients. As far as possible, we choose organic, certified and fair trade products. We have several ready-made menus with accompanying drinks and we have extensive experience in cooking good food outdoors. For those who wish, we have vegetarian, vegan and non-alcoholic options.

Download our menu for 2024 here.

How long has it been since you slept outside?

It is a special feeling to lie down in a hammock and hear the wind, cracking branches and waves hitting the shore. Many people never sleep as well as outdoors.

We have access to hammocks, tents, wilderness cabins or mountain hotels for conferences in front of a crackling fire and with wonderful views all over the world. There are so many venues that provide new views of the business in a better way than a regular conference room. Read more about our venues here.

Each Business Basecamp meeting is unique and is designed in close cooperation with our clients. We offer everything from one-day conferences near Stockholm to multi-day exercises in the mountains or in the wilderness.

We have guided many groups in nature and have visited many beautiful places near Stockholm, around Sweden and around the world. This means that we have a long list of suggestions for places, ways to get there and exciting activities.

Our equipment is state-of-the-art, high quality and typically used to create comfortable conditions in the world's most extreme wilderness environments. You're guaranteed to be more comfortable than you were when you served in the military or went to scout camp.

Equipment list

Unlike traditional conference facilities, our guests need to adapt to nature rather than the other way around. Therefore, the old adage 'dress for the weather' applies. However, as we will be outdoors for an extended period of time, it is necessary to bring warmer clothes than one might normally think of as even a hot summer day can become cold towards the evening. It is easier to take off a garment than to put on something you don't have with you.

Therefore, consider the lists below as a requirement.

Day conference

Sturdy clothing
Sturdy shoes, boots or sturdy trainers
Warm sweater/lined jacket
Rainwear
Cap
Vantar

Conference with overnight stay in hammock or simple wilderness cabin

For overnight stays in hammocks or simple wilderness cabins, we provide a hammock/bedding, a warm sleeping bag with sleeping bag sheets and a pillow.

The requirement for your own equipment is the same as for day conferences, but increases with:

A wool or synthetic base layer to sleep in
Hat to sleep in
Vantar
Flashlight or headlamp
Toilet equipment
Possibly swimwear
Personal medications
Any other change of clothes

If you are bringing electronics such as a laptop or phone, it is a good idea to pack these in a waterproof way. In general, it's a good idea to keep your clothes waterproof as well. Pack in a backpack or sturdy duffel bag. Luggage can sometimes be transported to our campsites. If so, take what you need for the day in a smaller backpack.

Download and print our equipment list with clothing tips here.

Frequently asked questions - Walk & Conference

How do you go to the toilet during the conference?

For many events, we have access to indoor toilets. For more adventurous events, we sometimes bring our combined toilet and shower tent with a biological toilet that works great.

What clothes should I bring with me?

Sturdy shoes, Sturdy clothes and warmer clothes for the evening. You can find a list of clothing and equipment above.

How do you wash yourself?

We always have access to water and soap in sinks and hand sanitizer. When staying overnight, we always try to place our campsites next to a lake or the sea, so you can take a swim. We can also arrange arrangements with the possibility of a shower and toilet indoors.

My company has booked a multi-day conference. Do I have to stay overnight?

Of course, we don't force anyone to sleep over. However, we would argue that you would be missing out on an essential part of the experience. It's a special feeling to lie in bed and hear the wind, cracking branches, hooting owls and waves crashing on the shore. Many people never sleep as well as after a day outdoors.

What to do if it gets cold?

You can regulate the temperature yourself by putting on more clothes if the meeting discussions do not keep you warm enough. Read more about our clothing tips here.

My group has chosen to sleep in hammocks or tents. How warm are your sleeping bags?

For the night, we offer sleeping bags from Haglöfs or Urberg with an extra blanket for those who are more cold. The sleeping bags are adapted to provide warmth and comfort during spring, summer and fall. Our sleeping bags are fresh for every occasion and all sleeping bags have freshly washed sleeping bag sheets. If you have your own sleeping bag that you are used to, you are of course welcome to bring it.

What happens if the weather is bad?

Changing weather is part of nature. In our experience, bad weather can even raise the mood of the group. Bringing rain gear is always a good idea.

Can I charge my phone or PC in the forest?

We have access to a couple of smaller high-capacity batteries with adapters that can be used to charge cell phones or top up a PC in an emergency.

Is there always mobile coverage?

Mobile phone coverage is improving in Sweden. Where there is no mobile coverage, we provide satellite-based communication for incoming and outgoing telephone calls. Our equipment also offers internet access via satellite, but with very limited speed. Outgoing calls and data traffic via satellite are charged according to the current price list.

Can we connect participants via Skype/Teams?

Depending on the location and set-up, we can also offer modern communication equipment that makes it possible to connect participants via Skype or Teams. We can also offer equipment to livestream your meeting. Contact us for more information here .

Do you have any other questions?

Choice of clothing

If you are outside for a whole day or longer, it is good to help your body regulate its temperature by paying extra attention to how you dress.

Avoid cotton clothing as much as possible. Cotton absorbs moisture from both inside and outside. Synthetic, cotton and synthetic blend or thin wool clothing is therefore preferable.

The multi-layer principle works well even in summer. If you wear several thin layers of synthetic or wool clothing, moisture is more easily transported between the layers and both warms and cools the body better. It is also easier to regulate body temperature by putting on or taking off one layer at a time.

If you have sneakers or lighter shoes, it is a good idea to bring extra socks as the grass may be wet from rain or dew.

The head acts as the body's chimney, so having something to put on your head is crucial for keeping warm when you're cold, especially in the evening and when sleeping.

We are happy to answer questions about clothing or other equipment. No question is stupid or too small. It's all about your comfort.

You can find our contact details here.

Download and print our equipment list with clothing tips here.

Security

For us at Business Basecamp, safety is an important issue and we are careful to adapt the choice of location and any activities to the needs of all participants.

We are certified by the NOLS Wilderness Medicine Institute in first aid and CPR.
We always have an ambitious and well-stocked first aid kit with us.
We always review our safety procedures with all participants at the beginning of each exercise.
We always have fire safety equipment with us and carefully review evacuation and assembly points in case of fire.
We always carry satellite-based communication equipment which works even when there is no cellular coverage. This allows us to always reach the emergency services or make other necessary contacts.
All visitors to the Business Basecamp are covered by accident insurance.

See other offers

Walk & Talk

During a walk in nature, we develop together the leader's ability to achieve their goals.

Meeting and Conference

Conference in a spectacular dome tent for management teams, boards of directors and groups of owners.

Education and training

Ready-made or tailor-made trainings in an outdoor environment such as workshops on leadership and group dynamics mixed with discussions and outdoor activities.

Should we have coffee or go for a walk?

Being a leader can be lonely. A cup of coffee, a walk and someone to talk to can be a start.

Walk & Talk Meeting and Conference Walk & Conference Education and training